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Document Management Solutions
Overview

It is estimated that 95% of business information is still stored on paper”

– International Institute for Environment and Development
“Over 45% of the files in those cabinets are duplicated information, and 80% is never accessed again”

– Price Waterhouse Cooper
You need your documents now. The problem is with today’s “file and cabinet system,” it’s become cumbersome and near impossible to find the right information and the necessary document in a timely and efficient manner.
Young Systems can help you take control of your files and find some peace of mind related to your document needs.

Capture: Gathering your documents together.
  • Indexing
  • Metadata
  • Routing
“Every ton of recycled paper saves about 17 trees”

- US Legal-Research Foundation and US Environmental Protection Agency
“The average document gets copied 19 times”

- Price Waterhouse Cooper
Invoices, inter-office memos, purchase orders, meeting notes; it doesn’t seem like we’ll be entering into a paperless office anytime soon, but you can start taking steps in the right direction.

Scanning documents and disseminating them digitally reduces the amount of paper used and lowers your total cost of operations. With OCR (Optical Character Recognition) and Metadata software indexing your files becomes that much easier. Search by content, file name, date, or metadata and find what you’re looking for instantly.

Archive and Workflow: Turning paperwork into paper that works for you.
  • Storage
  • Workflow and Collaboration
  • Security
“Records compromised in data breaches 900 million – in a 6 year period”

- Verizon Risk Team and USSS, 2011 Data Breach Investigation Report
With a digital storage system, physical space becomes a non-issue. The next step in the process is to integrate Document Management Solutions into your day-to-day operations. It does you no good to have a solution that doesn’t work for you. Young Systems will work hand in hand with you as a partner to get it implemented within your organizational infrastructure.

And as you collaborate with us, learn to collaborate with each other by adding notes, markups, and notifications all without altering the source file. Operationally routine, yet critical tasks such as accounts payable processing can be automated resulting in increased productivity. And lastly, keep your files and documents secure in a digital system protects them from physical danger such as age, natural disasters, and misplacement. Digital encryption will also insure that your confidential documents are protected from unwanted eyes.

Search and Retrieval: Find the documents you are looking for.
  • Distribution
  • Search
“The average iWorker spends 20% of his or her day searching for or recreating information that already exists somewhere in your enterprise.”

- IBM Productivity Study 2009
With a document management solution, you’ll find it much easier to distribute information throughout your organization and to your customers. Send them to everyone that needs them based on security controls. Send them an email with a link to just the document you want them to see. With your files scanned and digitized finding what you need will take almost no time at all. With OCR (Optical Character Recognition) and Metadata software indexing your files becomes that much easier. Search by content, file name, date, or metadata and find what you’re looking for instantly. With a digital storage system, physical space becomes a non-issue.

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Tel: 800.729.8320
Email: hello@youngsystems.com
13125 Midway Place
Cerritos, CA 90703